Introducing Spark Planner
Layla Foord
Build workshops and strategy days in minutes with Spark Planner.
Spark Planner
Instantly plan workshops, strategy days, and create automated schedules and guides with Spark Planner.
There’s a quiet tax on good facilitation.
Not the delivery, that part is alive, dynamic, human.
It’s everything before it.
The hours stitching together agendas.
Copying templates between documents.
Guessing timing.
Rewriting the same activities, again and again.
Spark Planner was built to remove that tax.
What it is
It’s a tool for designing workshops the way facilitators actually think, not the way spreadsheets force you to.
Spark Planner turns workshop planning into a structured, flexible flow, from idea to facilitation-ready output.
It allows you to:
- Build complete workshop agendas in minutes
- Pull from a library of proven activities
- Automatically calculate timing and flow
- Generate structured workshop plans with AI
- Export clean, professional facilitation guides
- Share simple, participant-friendly agendas
Try it
How it works
Step 1: Start with intent, not structure
You can begin in two ways:
- Select a workshop type, retrospective, design sprint, strategy session
- Or simply describe what you want
Spark Planner translates that into a structured starting point.
No blank page.
No guessing where to begin.
Step 2: Build using activities, not documents
Instead of writing agendas manually, you work with activities.
An activity bank suggests relevant exercises based on your workshop type.
You drag them into your timeline.
You’re composing a flow, not formatting a document.
Step 3: The system handles the structure
As you build, Spark Planner automatically:
- Calculates timing
- Adjusts sequencing
- Maintains flow across the session
No more mental arithmetic.
No more “this will probably fit”.
You see the shape of your workshop as you build it.
Step 4: Generate outputs instantly
When you’re done, you get two distinct outputs:
For participants
- A clean, simple agenda they can follow
For facilitators
- A detailed guide with:
- activity instructions
- timing
- transitions
- notes
No more juggling slides, docs, and notes.
Everything lives in one place.
What makes it different
Most tools treat workshops like documents.
Spark Planner treats them like systems.
It understands that a workshop is:
- A sequence of activities
- A set of intentional transitions
- A designed experience over time
So instead of asking you to “write an agenda”, it helps you design one.
Under the surface
Spark Planner is doing a few important things:
Structured activity model
Each workshop activity isn’t just text, it’s a structured object with:
- purpose
- timing
- inputs and outputs
- facilitation guidance
This is what allows the system to recommend, adapt, and assemble sessions coherently.
Live system, not fixed plan
It continuously recalculates based on:
- timing changes
- activity order
- session constraints
This creates a live system, not a fixed plan.
AI as a starting point, not the system
AI is used to:
- Generate initial workshop structures
- Suggest activities and flows
But the integrity of the workshop comes from the structured system, not just generated text.
That’s why it feels usable, not just impressive.
Multi-output design
The same underlying plan renders differently depending on context:
- participant view
- facilitator guide
One system, multiple expressions.
What this becomes over time
Right now, Spark Planner helps you plan better workshops.
Over time, it becomes something else:
- A shared language for facilitation
- A system that captures what works
- A way to design experiences, not just sessions
Everything is live, and still taking shape.
Who it’s for
- Facilitators who run sessions regularly
- Teams who want more consistency
- People who care about the craft of workshops
Try it
Try it.
Break it.
Tell us what’s missing.
Because the goal isn’t just to make planning easier.
It’s to make good facilitation more accessible, everywhere.
The Pattern
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